Life is about how productive you can be in providing value and solving problems.
Here’s how to get things done in five steps:
- Capture: find all the open loops in your personal and professional life. Leave no stones unturned.
- Clarify: examine each loop to decide if it’s actionable. If the answer is yes, define the next step that will take you closer to the goal.
If the loop is not actionable, it is one of the following:
- Useless. You don’t need the loop in your life.
- Can be done later. File it in your system to be acted upon later.
- Reference. Save it in your resource vault.
If it is actionable, ask yourself:
- Can you do it in under 2 minutes? If yes, do it. If no, defer it to your “next actions” list.
- Are you supposed to do it? If not, delegate it.
- Organise by collecting:
- A list of projects that you can achieve in a year and takes more than 1 action step
- A calendar that states time-specific actions
- A list of reminders of your next actions that take more than 2 minutes and cannot be delegated.
- A list of things that you are waiting on
Reflect: review your projects periodically and decide the actions you can take. Refer to your list of projects, actions and calendar daily. Update your lists regularly so you always know what needs to be done.
- Define the limitations for a project with 4 criteria:
i. Your capability
ii. Your availability
iii. Your energy
iv. Your priorities
- Categorise the 3 types of work:
i. Predefined work on your calendar/ actions list
ii. Unexpected work
iii. Clearing up your archives
- Look at different horizons:
i. Ground horizon — curent actions
ii. Current project horizon — current projects
iii. Goals horizon — personal and professional milestone in 2 years
iv. Vision horizon — your goal in 3-5 years.
v. Purposes and principles horizons — your endgame in life
Learn more about getting things done with the father of productivity: